Registrations

REGISTRATION RULES

Pre-registration to the World Congress of Nephrology 2009 has expired.
Only onsite registration is possible, starting May 22 2009, at the Fiera Milano Congressi in Milan.
You will find all information on the onsite registrations in the following link


Important: by submitting registrations of delegates, individuals and groups automatically accept and agree with the registration rules.

WE DO NOT ALLOW NAME CHANGES

HOW TO SEND FORM AND PAYMENT
• Delegates can pre-register online or send/fax the pre-Registration form to:
WCN 2009, c/o ERA-EDTA Congress Office, Via Spolverini 2, 43100 Parma, Italy,
Fax: 39-0521-959242, e-mail: registrations@wcn2009.org


• Do not forget to send the Pre-Registration form completely filled in, when you send the payment by bank transfer: without it we cannot insert your name in the pre-registered delegates’ list and, therefore, you will not receive any confirmation or congress materials.
• In order to benefit of the Pre-Registration fees, forms and payments, all must be received within the deadlines.
Submission of form without payment within deadlines, does not entitle to benefit of the reduced fees later.
• The mentioned deadlines are those of our receipt and not those of the postal stamp.
• Payment of fee and form must be submitted at the same time.
• Name of participant and/or company must be specified in payment description.
• If you send your Pre-Registration form by fax with a credit card payment, do not also mail a copy, since it may result in a duplicate registration and charged twice.

REQUEST OF PAYMENT
If you are in need of an official request of payment in order to transfer the registration fees, you must contact the WCN 2009 Congress office well in advance before the set deadlines.
• Due to the fact that ERA-EDTA (that is in charge of processing the WCN 2009 congress registrations) is a registered English Charity, invoices cannot be issued.

MEMBERSHIP
• The reduced fee is available only for ERA-EDTA and/ or ISN members who have regularly paid the annual fees.
• If you wish to pre-register as member and you are not one, contact the ERA-EDTA and/or ISN
Membership Office to become a member before preregistering to the congress.
Confirmation letter and congress materials will not be sent to delegates with outstanding membership fees or incorrect status until they are settled.

CONFIRMATION AND DELIVERY OF CONGRESS MATERIALS
A confirmation letter and congress materials (badge, bag voucher and coffee tickets) will be sent by post to regularly pre-registered delegates/companies with no pending matters shortly after the set deadlines.
We strongly suggest to all delegates who have not received their confirmation letter in due time, to contact the Registration Dept (e-mail: mailto:registrations@wcn2009.org.org or fax: 39-0521-959242) urgently. Replacement badges are subject to a fee of EUR 10 each.
Congress bags can be picked up at the Bag desk located in the Registration Area, by handing in the bag voucher, starting May 22 at 8.00 hrs.
Please note that admission to the Registration Area will be strictly forbidden to all until May 22 at 8.00 hrs.
Group Registrations: all congress materials will be sent to the contact person of company directly and not to the delegates individually, third parties or branches. Upon confirmation of registration of a group, each sponsor will receive an identification code which will have to be used for correspondence and new registrations.

RECEIPTS/INVOICES
• Receipts are not automatically sent. If you wish to receive an official receipt of the payment, tick the receipt box in the form.
• Due to the fact that ERA-EDTA (that is in charge of processing the WCN 2009 congress registrations) is a registered English Charity, invoices cannot be issued.

GROUP REGISTRATION WITH DEFERED LIST (Blank list)
(reserved to companies and institutions only)
Companies and institutions that wish to pre-register a group of more than 15 delegates may take advantage of the Blank List method. It is a procedure with two separate stages for registering the whole group and for providing the individual names. All details can be obtained by contacting in advance the WCN 2009 Congress Office by e-mail mailto:registrations@wcn2009.org.
org or fax ( 39-0521-959242). Deadline for bookings and payments is February 16, 2009.
After this date, only the ordinary pre-registration procedure is applied to all, groups included.

CANCELLATION POLICY
Before April 27, 2009 75% of the amount paid will be reimbursed
After April 27, 2009 no refund of the amount paid
All refunds, if any, will be done after the Congress and will be in EUR currency only. In order to benefit of the refund, all congress materials must be returned to the WCN 2009 Congress Office and must not be used for any purpose. If the registration must be cancelled for any reason (even at the last minute), it cannot be transferred or taken by another person.

WCN 2009 BANK INFORMATION
ERA-EDTA Bank details for transfers:
UBS AG, P.zza Col. A. Bernasconi, 5 CH-6830 Chiasso, Switzerland.
Account number:
236-473.242.60 E
BIC (SWIFT) UBSWCHZH80A
IBAN CH75 0023 6236 4732 4260 E
(ERA-EDTA is in charge of processing the WCN 2009 congress registrations)

ON-SITE REGISTRATION
(please read this carefully after April 27, 2009)
Each participant/company must fill in the on-site registration forms by using the self-service computers at the New Registration desks (starting May 22, from 8.00 to 18.00 hrs), located in the Registration hall of the Milano Convention Centre. Information such as name, full address, e-mail and fax will be mandatory for each registration, whether personal or sponsored. It will be possible to pay by using bank cheques (already issued) and bank transfers (in which case a copy of the original bank transfer receipt issued by the bank must be handed in while registering), cash (EUR only) and credit card (Visa and Eurocard/Mastercard only).

The On-Site registration fees will be the following:
THE FEES BELOW ARE ONLY AVAILABLE ONSITE.

Member of ERA-EDTA/ISN EUR 390.00
Non-Member EUR 600.00
Trainee* EUR 165.00
1 Day fee (ERA-EDTA/ISN Members) EUR 120.00
1 Day fee (non Members) EUR 170.00

Please note that after April 27, 2009, you/your guest(s) will not be included in the pre-registered file, even IF the payment has been sent. If you have paid the “late fee” by bank transfer, after the final deadline of April 27, you must pay the difference towards the on-site fee and give in both receipts on-site in Milan. This difference must be paid on-site directly by using one of the payment methods available.

*To qualify for this fee, you must be 35 years or younger and you must personally hand in a photocopy of your identification picture document, show your original student’s card and give a signed original official letter from your mentor/university to proof your status. WCN 2009 reserves the right to verify all declarations.
Companies or institutions are not allowed to submit registrations at this fee.

1 Day registrations cannot be purchased before, but only onsite starting May 22. This registration entitles admission to the session and poster halls only on the date mentioned on the congress badge and to receive the proper EACCME/UEMS Credits and Certificate of Attendance for that same day. It is also possible to attend for two days by registering twice for one-day registration.

Availability of all congress materials for persons registering onsite cannot be guaranteed.

To avoid any kind of delay onsite, WCN 2009 encourages you to preregister for the congress in advance.